PICNIC COMPANY INFORMATION

Custom Picnics at Rhode Island State Parks
 
Picnic Companies must become an approved vendor to provide custom picnics within RI State Parks. 
 
APPROVED PICNIC COMPANIES ARE NOT PERMITTED TO:
  • Provide their services and/or equipment to the general public, and must be paid directly by the host of the event.
  • Set-up in rental sites or fields that have not been approved by Park Management.
PLEASE BE ADVISED:
  • Submission of a signed Vendor Agreement does not guarantee that a picnic company will be approved. Approval of events, services and vendors is at the discretion of RI State Parks. PLAN AHEAD!! The approval process can take up to 30 + DAYS.
  • Once a picnic company is approved, they remain on RI State Parks list of approved vendors from their approval date, to the expiration date on the Certificate of Insurance (COI) that RI State Parks has on file for them. *New and renewed COIs must be submitted to Erin Rogers at erin.rogers@dem.ri.gov for approval. 
  • Approved picnic companies must contact the Parks Permit Office AT LEAST 5 DAYS in advance of intended use, to ensure the location is suitable, and to reserve a site (if required). 
  • Fort Adams State Park does not typically host this type of activity due to the significant number of events taking place at this park throughout the year.  
  • Lincoln Woods State Park requires picnic companies or their customers reserve a site for this type of activity.
  • Picnic companies are responsible for the setup, breakdown and complete removal of all event items and trash, safely and properly, immediately following the event.  
  • Picnic companies must provide a trash receptacle for the exclusive use of their customers. If customers take any items to another location in the park, we ask they be reminded to please help keep our parks clean and take their trash home with them. 
  • RI State Parks has a carry in-carry out policy, which means there are no trash cans for general use.
  • Attendance at picnics is limited to no more than 25 people.
PROPERY/SPECIAL USE AGREEMENTS:
  • Custom picnics that exceed 25 people or are combined with other activities or events may require a Property/Special Use Agreement.
  • Picnic companies must receive approval from the District Manager of the park prior to applying for a Property/Special Use Agreement online. Property/Special Use applications must be submitted online AT LEAST 30 DAYS in advance of intended use
HOW TO BECOME AN APPROVED PICNIC COMPANY:
  • Email a Certificate of Insurance (COI) that meets the requirements set by RIDEMs Legal Division to erin.rogers@dem.ri.gov for approval. *See COI requirements below.
  • Once your insurance is approved your business will be added to RI State Parks approved vendor list. 
*CERTIFICATE OF INSURANCE (COI) REQUIREMENTS:
  • COIs must indicate, The State of Rhode Island, and The Department of Environmental Management are additionally insured on a primary and non-contributory basis.
  • COIs must indicate, a waiver of subrogation for the additional insured. 
  • The Certificate Holder must be, "The State of Rhode Island, and The Department of Environmental Management, 235 Promenade Street, Providence, RI 02908".
 
For a list of approved Picnic Companies go to RI Parks Events & Rentals-Special Use Policy & Permits Page
 
If you have any questions, contact RI State Parks at 401-667-6200, or email erin.rogers@dem.ri.gov