Custom Picnics at Rhode Island State Parks
Picnic Companies interested in providing custom picnics within RI State Parks must become an approved vendor. Registering to become an approved vendor does not guarantee that you will be approved
Approved picnic companies remain on the RI State Parks list of approved vendors from the date their company was approved to the expiration date on the Certificate of Insurance (COI) that we have on file for your business.
Submission of an application does not guarantee that a picnic company will be approved. Approval of events, services and vendors is at the discretion of RI State Parks.
Approved picnic companies must contact the District Manager of the location they are interested in servicing, before making final arrangements with their customers (at least 5 days in advance of the event day), to ensure the location is suitable, reserve a site (if required), and to receive any guidance or information. Contact information for all RI State Parks can be found at RIParks.ri.gov.
Attendance at picnics is limited to no more than 25 people. Picnic Businesses must provide a receptacle for the exclusive use of their customers.
Picnic Businesses are responsible for the setup, breakdown and complete removal of all items immediately after the event!
If customers take any items to another location in the park after the conclusion of their event, we ask they be reminded to please help keep our parks clean and take their trash home with them.
Rhode Island State Parks has a carry in-carry out policy, which means there are no trash cans for general use.
Alcohol and cannabis-based products are prohibited on RI State Park properties, with the exception of specific locations, and through a license agreement, approved by the Rhode Island State Properties Committee.
Fort Adams State Park does not host this type of activity due to the significant number of events taking place at this park throughout the year.
Lincoln Woods State Park requires you or your customer to reserve a site for this type of activity.
Picnics that exceed 25 people or are combined with any other activities or events, may require a Special Use Permit.
Picnic companies must receive approval from the District Manager of the location they are interested in prior to applying for a Special Use Permit. Special Use Permit applications must be submitted online at least 30 days in advance of their intended use.
Events that require a Special Use Permit typically require a COI be obtained that meets the requirements set by the RI DEM Legal Division.
RI State Parks Approved Picnic Businesses
For a list of approved Picnic Businesses go to the RI Parks Events & Rentals-Special Use Policy & Permits Page
How To Apply To Become An Approved Picnic Company
1. Create your Community Profile with login and password. Once you're logged in, you can proceed. Every time you use the site, start by logging in.
3. Email a Certificate of Insurance (COI) that meets the requirements set by the RI DEM Legal Division to erin.rogers@dem.ri.gov for approval. See COI requirements below. **DO NOT UPLOAD COI TO THE VENDOR PROFILE FORM**
4. Once your insurance is approved your business will be added to the RI State Parks approved vendor list.
Certificate of Insurance Requirements:
- Your COI must indicate the State of Rhode Island and the Department of Environmental Management as additionally insured on a primary and non-contributory basis.
- Your COI must indicate a waiver of subrogation.
- The Certificate Holder on your insurance must be the "State of Rhode Island, Department of Environmental Management, 235 Promenade Street, Providence, RI 02908".
If you have any questions, contact RI State Parks at 401-667-6200, or email erin.rogers@dem.ri.gov
